Oxford Alumni Weekend: Session information (Departments and Colleges)

Please read the notes below and then complete the below form for each event you are holding at the Alumni Weekend.

This form is not for college-specific events ie Gaudies

Booking policy and ticket prices:
As a Department, if you are organising a session open to all alumni, it will appear in the Alumni Weekend brochure and we will need to charge £10 per place.

If you are organising a catered event booked through the Alumni Office for which you need to charge attendees, please bear in mind that we will transfer the ticket income after the weekend minus VAT and minus a handling fee of £1 per transaction.

The Alumni Office will do its best to provide one member of staff per event for registration, but please note that Departments must manage their own events.  No staff will be provided for Sunday events.

Risk assessments:
For insurance purposes please note that we will be following up with event managers in late May for risk assessment and insurance details for venues.


Session details

Please select the timeslot for your event. For events on Friday or Saturday evening, please note the exact time in the box below.
Please provide a brief (no more than 50 words) and engaging synopsis of your session. Please write in the third person


Please add details for all speakers taking part in the session

Venue details


If you have a suitable image/s to help promote your session in the brochure (eg profile shot), please upload to the folder at: https://www.dropbox.com/request/Z4baP6GBjcebGL7ko2VF
Please note the filenames of your images to help us match them to sessions/speakers. Please ensure you have included the photographer credit in the filename

Contact details for the event

This is for marketing, booking, event and income queries. Please include email and phone number.
Please include email and phone number